INTERIOR/NPS-2, Land Acquisition and Relocation Files

48 FR 51696, November 10, 1983; Modification published 73 FR 63992, October 28, 2008

 

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DEPARTMENT OF THE INTERIOR

 

Office of the Secretary

 

Privacy Act of 1974—Revision of Systems of Records Notices

Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, notice is hereby given that the Department of the Interior proposes to revise existing notices describing records maintained by the National Park Service. Except as noted below, all changes being published are editorial in nature, and reflect organization changes and other minor administrative or system revisions which have occurred since the publication of the material in the Federal Register on April 11,1977 (42 FR 19072), March 6,1981 (46 FR 15587), and August 6,1982 (47 FR 34208). The revised system notices are published in their entirety below.

 

Substantive changes, being made to specific notices, are: 

1. 1.  A compatible disclosure to consumer reporting agencies, as authorized by 5 U.S.C. 552a(b)(12) and the Debt Collection Act of 1982 (Pub. L. 97-365), is being added to all the system notices published below except NPS-7 and NPS-21.
2. 2.  The system name for NPS-16 is changed from “Position and Manpower Reporting System” to “Organization - Roster, PAY/PERS” with no substantive change to the categories of records maintained on National Park Service employees.
3. 3.  A compatible routine disclosure to the general public is added to the notice for NPS-13, which pertains to concessioner records.
4. 4.  The notice describing law enforcement records, NPS-19, is revised to clarify that fingerprint information is included in the records, and a compatible routine disclosure to local and regional law enforcement agencies of fingerprint data has been added.
5. 5.  The notice describing NPS payroll records, NPS-20, is being revised to reflect the conversion of such records to the recently established Department-wide integrated payroll system (PAY/PERS). The notice also clarifies the routine disclosure of pertinent payroll information to insurance carriers, charitable institutions, and Federal and State agencies. Also added is a compatible routine disclosure to other Federal agencies for the purpose of collecting debts owed the Federal government through administrative or salary offset.
6. 6.  NPS-7 which pertains to historical files is revised to add a compatible disclosure to historical researchers.

 

5 U.S.C. 552a(e)(ll) requires that the public be provided a 30-day period in which to comment. Therefore, written comments on these proposed changes can be addressed to the Department Privacy Act Officer, Office of the Secretary (PIR), U.S, Department of the Interior. Washington, D.C. 20240.

 

Comments received on or before December 12,1983, will be considered. The system notices shall be effective as proposed without further notice at the end of the comment period, unless comments are received which would require a contrary determination.

 

Dated:  November 3,1983.

Oscar W. Mueller, Jr.,

Acting Director, Office of Information Resources Management.

 

 
INTERIOR/NPS-2

 
SYSTEM NAME: 

Land Acquisition and Relocation Files--Interior, NPS-2.

 
SYSTEM LOCATION:

All project offices and Regional land offices of the National Park Service (See Appendix for addresses).

 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Owners and tenants of land within National Parks.

 
CATEGORIES OF RECORDS IN THE SYSTEM:

Contains property owners’ and tenants’ names, assigned tract numbers, addresses, title evidence, appraisals, negotiator's reports, property plats, all documents relative to acquisition of properties by direct purchase, donation, or condemnation proceedings, general correspondence, and relocation claims with supporting documents and payments.

 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

16 U.S.C. 1, 44 U.S.C. 3101, and 42 U.S.C. 4651.

 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

The primary use of the record is for: (1) Land acquisition and relocation purposes. Disclosures outside the Department of the Interior may be made: 

 

• (1)  To authorized title companies and closing agents for title policies and closings, 
• (2)  To the United States Department of Justice for preliminary and final title opinions and condemnation proceedings, 
• (3)  To the United States Department of Justice when related to litigation or anticipated litigation,
• (4)  Of information indicating a violation or potential violation of statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation, or for enforcing or implementing the statute, rule, regulation, order, or license, 
• (5)  From the record of an individual in response to an inquiry from a Congressional Office at the request of that individual, and
• (6)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and 
  • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

 
DISCLOSURE TO CONSUMER REPORTING AGENCIES:

Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

 
STORAGE:

Maintained in manual form in file folders.

 
RETRIEVABILITY:

Indexed by tract and generally cross-indexed alphabetically by landowner's name.

 
SAFEGUARDS:

Stored in lockable metal file cabinets or unlocked cabinets in secured rooms or buildings on either United States Government-owned or leased facilities.

 
RETENTION AND DISPOSAL:

Pertinent land acquisition documents retired to park superintendent's offices and Land Resources Division, Washington, when land acquisition matters complete and remainder of file disposed of. Reserved tract relocation files retained at Regional Lands Offices. Pertinent  relocation documents filed with the National Park Service, Finance Office and remainder of files disposed of one year after all claims are processed for payment.

 
SYSTEM MANAGER(S) AND ADDRESS:

Chief, Land Resources Division, National Park Service, United States Department of the Interior, Washington, DC 20240.

 
NOTIFICATION PROCEDURE:

To determine whether the records are maintained on you in this system, write to the Systems Manager or to the Regional Land Offices cited under "Records Location.'' (See 43 CFR 2.60)

 
RECORD ACCESS PROCEDURES:

To see your records, write the Systems Manager or the land acquisition offices cited under "Records Location.'' Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63).

 
CONTESTING RECORD PROCEDURES:

To request corrections or the removal of materials from your files, write the Systems Manager. (See 43 CFR 2.71).

 
RECORD SOURCE CATEGORIES:

Title companies, mapping contractors, contract appraisers, individuals on whom tract files are maintained.

 
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:

The Privacy Act does not entitle an individual to have access to any information compiled in reasonable anticipation of a civil action or proceeding. Individual, Agency Officials, local, and State authorities.