USGS-27 Office of Management Services (OMS) Badging and Access Control System

62 FR 6553, February 12, 1997; Modification published 74 FR 23430, May 19, 2009
 
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DEPARTMENT OF THE INTERIOR
 
Geological Survey
 
Privacy Act of 1974; Creation of a New System of Records 
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Notice is hereby given that the Department of the Interior proposes to create a new system of records, INTERIOR/USGS–27, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a(r)), and Office of Management and Budget Circulation No. A–130, Appendix I. 
    
This system of records is being created by the U.S. Geological Survey (USGS) to provide and maintain an employee/visitor identification and access control system at the National Center building under 5 U.S.C. 301, 6101, and 43 U.S.C. 1457.  The information included in the system of records is directly related to records of USGS employees and contractors that have been issued a USGS identification card/access badge and records of individuals entering and existing the USGS National Center building utilizing the access control system. 
    
Any persons interested in commenting on this new system of records may do so by submitting comments in writing to the U.S. Geological Survey, Bureau Security Manager, Office of Management Services, Office of Program Support, Mail Stop 250, National Center, 12201 Sunrise Valley Drive, Reston, Virginia 20192. This system of records will become effective March 24, 1997, unless the Department receives comments that will result in a contrary determination. 
    
The new system description, ‘‘Office of Management Services (OMS) Badging and Access Control System, INTERIOR/ USGS–27’’ will read as set forth below. 
 
Dated: February 4, 1997. 
Gary W. Kramer, 
Acting Chief, Office of Management Services. 
 
INTERIOR/USGS–27 
 
SYSTEM NAME: 
Office of Management Services (OMS) Badging and Access Control System— Interior, USGS–27. 
 
SYSTEM LOCATION: 
Records are stored at U.S. Geological Survey sites in three locations: 
  • (1)  U.S. Geological Survey, Safety and Security Management Office, National Center Rm. 1A102, 12201 Sunrise Valley Drive, Reston, Virginia 20192 
  • (2)  U.S. Geological Survey, Branch of Facilities Management, National Center Rm. 6A109, 12201 Sunrise Valley Drive, Reston, Virginia 20192 
  • (3)  U.S. Geological Survey, Branch of Facilities Management, National Center Rm. 6A458, 12201 Sunrise Valley Drive, Reston, Virginia 20192 
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
USGS employees and contractors who receive a USGS identification badge that is also an access control system card key for the National Center. 
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 
5 U.S.C. 301, 6101, and 43 U.S.C. 1457. 
 
CATEGORIES OF RECORDS IN THE SYSTEM: 
Records of all USGS employees and contractors that have been issued a U.S. Geological Survey identification badge that is also an access control system card key for the National Center. Records of individuals entering and exiting the National Center utilizing the access control system to include the times of ingress and egress. Information identifying the employee of contractor: Name, social security number, photograph, organization/division or office of assignment, office phone number, cared serial number, access levels, date issued, expiration date, signature, and cancellation information. 
 
ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USER: 
The primary uses of the records are: 
  • (1)  To maintain accountability records of identification badges issued to USGS employees and contractors by the USGS, Office of Management Services; and 
  • (2)  To assess building security requirements and verify the access status of individuals by the USGS, Safety and Security Management Office. 
Information in the system may be used as follows: 
  • (1)  To verify time and attendance records by supervisors and managers of individuals in the system; 
  • (2)  By employees or contraltos to determine their individual access status; and 
  • (3)  By the appropriate organization within the USGS to identify current employment status. 
In addition to those disclosures generally permitted under 5 U.S.C. 522a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the Department of the Interior as a routine use pursuant to 5 U.S.C. 522a(b)(3) as follows: 
  • (1)  To Members of Congress to respond to inquiries made on behalf of individual constituents that are recorded subjects; 
  • (2)  To the General Services Administration, Federal Protective Service, to assess building security requirements and standards and by Federal, State, and local law enforcement agencies to verify the access status of individuals during the course of criminal investigations or emergency response situations; 
  • (3)  To representative of the General Services Administration or the National Archives and Records Administration who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and 
  • (4)  To security services companies providing monitoring and maintenance support to permit servicing the system.
  • (5)  To appropriate agencies, entities, and persons when: 
    • (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
    • (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.   
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: 
 
STORAGE: 
Records are stored in computerized form on two non-removable hard disks with backups on diskettes. Report listings are provided to the appropriate organization for update purposes and then destroyed. 
 
RETRIEVABILITY: 
Records are indexed by name of individual, social security number, organization, access levels, and card serial number. 
 
SAFEGUARDS: 
The computers are key locked with access to the records password and user ID controlled. Audit trails are established for recording changes to the records.  The appropriate Privacy Act warning notice appears on the computer screen when working with the records containing Privacy Act information.  Frequent backups for restoration after unintentional destruction occur. The backup diskettes are stored in a locked and controlled room. 
 
RETENTION AND DISPOSAL: 
Records are disposed of as provided in the USGS General Records Disposition Schedule, Item 306–20b, and General Records Schedule 11, Item 4. 
 
SYSTEM MANAGER(S) AND ADDRESS: 
Acting Bureau Security Manager, U.S. Geological Survey, 250 National Center, Reston, Virginia 20192. 
Chief, Support Services Section, U.S. Geological Survey, 209 National Center, Reston, Virginia 20192. 
 
NOTIFICATION PROCEDURES: 
Inquiries regarding the existence of records should be addressed to the appropriate System Manager. A written, signed request stating that the requester seeks information concerning records pertaining to him/her is required. Sec. 43 CFR 2.60. 
 
RECORD ACCESS PROCEDURES: 
A request for access should be addressed to the pertinent System Manager.  The request must be in writing and be signed by the requester.  The request must meet the content requirements of 43 CFR 2.63. 
 
CONTESTING RECORD PROCEDURES: 
A petition for amendment shall be addressed to the System Manager and must meet the content requirements of 43 CFR 2.71. 
 
RECORD SOURCE CATEGORIES: 
  • (1)  Individual employees or contractors, 
  • (2)  Supervisors, 
  • (3)  Division or Office Administrative Officers. 
 
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: 
None.

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