BLM-23 Contract Files

47 FR 55317, December 8, 1982; Modification published 73 FR 17376, April 1, 2008


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DEPARTMENT OF THE INTERIOR


Privacy Act of 1974, as Amended; Revisions to Existing System of Records


Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), notice is hereby given that the Department of the Interior proposes to revise existing Privacy Act notices of systems of records. Sixteen Bureau of Land Management notices of records systems are being revised to clarify the fact that information on indebtedness to the Federal Government is included in the records, and to add routine disclosure to consumer reporting agencies to expedite and facilitate the collection of monies owed to the Bureau. One notice, LLM-12, is also being revised to add a routine use for disclosure of information in response to Congressional inquiries made on behalf of individuals. The routine disclosures are compatible with the purposes for which the systems of records are maintained. A listing of the system notices being revised follows, and complete revised system notices are published in their entirety below.

System No. and system namePrevious FEDERAL REGISTER publication
1.  LLM-2, Range Management System.4-11-77 (42 FR 19110).
2.  LLM-3, Mineral Lease Management.4-11-77 (42 FR 19110).
3.  LLM-4, Coal Lease Data System.4-11-77 (42 FR 19111).
4.  LLM-7, Land and Resource Case File.4-11-77 (42 FR 19112).
5.  LLM-9, Property and Supplies Accountability.4-11-77 (42 FR 19112).
6.  LLM-12, Manpower Management.4-11-77 (42 FR 19113).
7.  LLM-13, Safety Management Information.4-11-77 (42 FR 19114).
8.  LLM-16, Mineral and Vegetal Material Sales.4-11-77 (42 FR 19115).
9.  LLM-18, Criminal Case Investigations.4-11-77 (42 FR 19115).
10.  LLM-19, Civil Trespass Case Investigations.4-11-77 (42 FR 19116).
11.  LLM-21, Travel.4-11-77 (42 FR 19116).
12.  LLM-22, Financial Management.4-11-77 (42 FR 19117).
13.  LLM-23, Contract Files.4-11-77 (42 FR 19117).
14.  LLM-24, Copy Fee Deposit.4-11-77 (42 FR 19118).
15.  LLM-28, Adopt a Wild Horse.4-11-77 (42 FR 19119).
16.  LLM-29, Recordation of Mining Claims.

4-11-77 (42 FR 19119).

 


5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day period in which to comment on proposed routine uses of information in systems of records. Therefore, written comments on the proposed additions of routine uses to the notices can be addressed to the Department Privacy Act Officer, Office of the Secretary (PIR), U.S. Department of the Interior, Washington, D.C. 20240. Comments received within 30 days of publication in the Federal Register will be considered. The notices shall be effective as proposed without further notice unless comments are received which would result in a contrary determination. 

Dated: December 2,1982. 
Richard R. Hite, 
Deputy Assistant Secretary of the Interior.

INTERIOR/LLM-23
 
SYSTEM NAME: 
Contract Files--Interior, BLM-23.
 
SYSTEM LOCATION:
All BLM Offices listed in the Appendix; the Boise Interagency Fire Center, BLM, 3905 Vista Avenue, Boise, Idaho 83795 and U.S. Department of the Interior, Bureau of Land Management, Denver Federal   Center, Bldg. 50, Denver, Colorado 80225.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: 
Individuals who have contracted with BLM to supply goods or services and prospective suppliers and bidders. (The records contained in this system which pertain to individuals contain principally proprietary information concerning sole proprietorships. Some of the records in the system which pertain to individuals may reflect personal information, however. Only the records reflecting personal information are subject to the Privacy Act. The system also contains records concerning corporations and other business entities. These records are not subject to the Privacy Act.)

CATEGORIES OF RECORDS IN THE SYSTEM: 
The record contains the contractor's name, address, subject  matter, purchase order number and, when requested, statement of qualifications, and information on debts owed the Bureau.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
 40 U.S.C. 481.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the records is to identify contractors, prospective supplies, bidders and subject matter of interest. Disclosures outside the Department of the Interior may be made 

  • (1)  To Federal, State or local agencies in response to specific requests for pertinent information, 
  • (2)  To the U.S. Department of Justice when related to litigation or anticipated litigation, 
  • (3)  Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, 
  • (4)  From the record of an individual in response to an inquiry from a congressional office made at the request of the individual, 
  • (5)  To consumer reporting agencies to facilitate collection of debts owed the Government, and
  • (6)  To appropriate agencies, entities, and persons when:
    • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
    • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft, or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
    • (c)  The disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
  •  

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:
 Manual, file folders arranged alphabetically by name and goods or services furnished.

RETRIEVABILITY: 
Indexed by name of contractor and goods or services furnished.

SAFEGUARDS: 
In accordance with 43 CFR 2.51.

RETENTION AND DISPOSAL: 
Record destroyed ten years after completion of contract.

SYSTEM MANAGER(S) AND ADDRESS: 
Assistant Director--Administration, U.S. Department of the Interior, Bureau of Land Management, 18th and C Streets, NW,  Washington, DC 20240.

NOTIFICATION PROCEDURE: 
To determine whether the records are maintained on you in this system, write to the Systems Manager or to the offices cited under Records Location.

RECORD ACCESS PROCEDURES: 
To see your records write to the Systems Manager or to the offices cited under Records Location. Describe as specifically as possible the records sought. If copies are desired, indicate the  maximum you are willing to pay.

CONTESTING RECORD PROCEDURES: 
To request corrections or the removal of material from your files, write the Systems Manager.

RECORD SOURCE CATEGORIES: 
Contractors and GSA purchase contract.

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