INTERIOR/BIA-10, Indian Housing Improvement Program

48 FR 41104 (September 13, 1983); Modification published 86 FR 50156 (September 7, 2021)
============================================================================================================
 
DEPARTMENT OF THE INTERIOR
 
Privacy Act of 1974; Revision and Update of Systems of Records
 
This notice updates and revises the information which the Department of the Interior has published describing systems of records maintained which are subject to the requirements of Section 3 of the Privacy Act of 1974 (5 U.S.C. 552a). Except as noted below, all changes being published are editorial in nature, and reflect organization changes and other minor administrative revisions which have occurred since the publication of the material in the Federal Register on April 11,1977 (42 FR 19035), and July 3,1980 (45 FR 45381).
 
Twenty-five systems of records notices for records maintained by the Bureau of Indian Affairs are updated and republished in their entirety below. Fifteen of the notices are revised to add a compatible disclosure to consumer reporting agencies. They are: BIA-1, BIA-2, BIA-3, BIA-4, BIA-5, BIA-7, BIA-8, BIA-10, BIA-11, BIA-13, BIA-14, BIA-15, BIA-17, BIA-22, and BIA-23.
 
Part X of the Appendix containing addresses of facilities of the Department which pertains to the Bureau of Indian Affairs (published at 42 FR 18992-18995) is revised and updated. The detailed listing of Bureau of Indian Affairs field facilities is no longer required for use with the Bureau’s system notices and is deleted. The revised Part X of the Appendix is published below.
 
The system notices published below shall become effective on September 13, 1983. Additional information regarding this notice may be obtained from the Departmental Privacy Act Officer, Office of the Secretary (PIR), U.S. Department of the Interior, Washington, D.C. 20240.
 
Dated: September 7,1983.
Richard R. Hite
Deputy Assistant Secretary of the Interior. 
 
INTERIOR/BIA-10
 
SYSTEM NAME:
Indian Housing Improvement program—Interior, BIA-10.
 
SYSTEM LOCATION:
  • (1)  Division of Housing Services, Bureau of Indian Affairs, 1951 Constitution Avenue, N.W., Washington, D.C. 20245.
  • (2) All Area and Agency Offices. (For a listing of specific locations, contact the System Manager.)
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individual Indians who qualify as housing improvement participants.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
  • (1)  Housing applications, financial records, and engineering drawing material, and
  • (2) Records concerning individuals which have arisen as a result of that individual’s receipt of Housing Improvement Program funds for which the individual did not meet prescribed eligibility criteria, or as a result of the individual’s misuse of funds for the purpose(s) disbursed.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
25 U.S.C. 13.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES FOR SUCH USES:

The primary uses of the records are

  • (a) To maintain a management control of funds distributed to each individual and
  • (b) To provide a progress report on housing improvements. Provides management with an automated information system for program planning, reporting and management utilization, disclosures outside the Department of the Interior may be made
    • (1) Disclosure or transfer to another Federal agency, a State or local government, an Indian tribal group or a contractor that will have jurisdiction over programs now controlled by the BIA
    • (2) To the U.S. Department of Justice when related to litigation or anticipated litigation,
    • (3) Of information indicating a violation or to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license,
    • (4) From the record of an individual in response to an inquiry from a Congressional office made at the request of that individual,
    • (5) To a Federal agency which has requested information relevant or necessary to its hiring or retention of an employee, or issuance of a security clearance, license, contract, grant or other benefit,
    • (6) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
      • (a) Responding to a suspected or confirmed breach; or
      • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.
DISCLOSURE TO CONSUMER REPORTING AGENCIES
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
 
STORAGE:
Manual letter files. Computer: Maintained in computer translatable from on magnetic tape for automated areas. 
 
RETRIEVABILITY:
  • (a) Indexed by name of applicant,
  • (b) Retrieved by manual search.
SAFEGUARDS:
In accordance with 43 CFR 2.51.
 
RETENTION AND DISPOSAL:
Records permanently retained.
 
SYSTEM MANAGER(S) AND ADDRESS:
Director, Office of Indian Services, Bureau of Indian Affairs, 18th and C Sts, N.W., Washington, D.C. 20245.
 
NOTIFICATION PROCEDURE:
To determine whether the records are maintained on you in this system, write to the System Manager or, with respect to records maintained in the office for which he is responsible, the Agency Superintendent or the Area or Field Office Director. See 43 CFR 2.60.
 
RECORD ACCESS PROCEDURES:
To see your records, write the officials listed in the Notification procedure. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. See 43 CFR 2.63.
 
CONTESTING RECORD PROCEDURES:
To request correction or the removal of material from your files, write the System Manager. See 43 CFR 2.71.
 
RECORD SOURCE CATEGORIES:
Individual on whom record is maintained.

Was this page helpful?

Please provide a comment