INTERIOR/NPS-8, Property and Supplies Accountability

48 FR 51696 (November 10, 1983); Modification published 73 FR 63992 (October 28, 2008) and 86 FR 50156 (September 7, 2021)  
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DEPARTMENT OF THE INTERIOR
 
Office of the Secretary
 
Privacy Act of 1974—Revision of Systems of Records Notices

Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, notice is hereby given that the Department of the Interior proposes to revise existing notices describing records maintained by the National Park Service. Except as noted below, all changes being published are editorial in nature, and reflect organization changes and other minor administrative or system revisions which have occurred since the publication of the material in the Federal Register on April 11,1977 (42 FR 19072), March 6,1981 (46 FR 15587), and August 6,1982 (47 FR 34208). The revised system notices are published in their entirety below.
 
Substantive changes, being made to specific notices, are: 

• 1.  A compatible disclosure to consumer reporting agencies, as authorized by 5 U.S.C. 552a(b)(12) and the Debt Collection Act of 1982 (Pub. L. 97-365), is being added to all the system notices published below except NPS-7 and NPS-21.
• 2.  The system name for NPS-16 is changed from “Position and Manpower Reporting System” to “Organization - Roster, PAY/PERS” with no substantive change to the categories of records maintained on National Park Service employees.
• 3.  A compatible routine disclosure to the general public is added to the notice for NPS-13, which pertains to concessioner records.
• 4.  The notice describing law enforcement records, NPS-19, is revised to clarify that fingerprint information is included in the records, and a compatible routine disclosure to local and regional law enforcement agencies of fingerprint data has been added.
• 5.  The notice describing NPS payroll records, NPS-20, is being revised to reflect the conversion of such records to the recently established Department-wide integrated payroll system (PAY/PERS). The notice also clarifies the routine disclosure of pertinent payroll information to insurance carriers, charitable institutions, and Federal and State agencies. Also added is a compatible routine disclosure to other Federal agencies for the purpose of collecting debts owed the Federal government through administrative or salary offset.
• 6.  NPS-7 which pertains to historical files is revised to add a compatible disclosure to historical researchers. 

5 U.S.C. 552a(e)(ll) requires that the public be provided a 30-day period in which to comment. Therefore, written comments on these proposed changes can be addressed to the Department Privacy Act Officer, Office of the Secretary (PIR), U.S, Department of the Interior. Washington, D.C. 20240.
 
Comments received on or before December 12,1983, will be considered. The system notices shall be effective as proposed without further notice at the end of the comment period, unless comments are received which would require a contrary determination.
 
Dated:  November 3,1983.
Oscar W. Mueller, Jr.,
Acting Director, Office of Information Resources Management.
  
INTERIOR/NPS-8
 
SYSTEM NAME: 
Property and Supplies Accountability--Interior, NPS-8.
 
SYSTEM LOCATION:
All National Park Service facilities (See Appendix for addresses).
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
National Park Service employees, contractors, and contract employees.
 
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains the user's name and description of the accountable property or supply.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:  
40 U.S.C. 483(b).
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of the record is: (1) To identify the responsible individual for accountability of property and supplies. Disclosures outside the Department of the Interior may be made: 

• (1)  To the United States Department of Justice when related to litigation or anticipated litigation, 
• (2)  Of information indicating a violation or potential violation or potential violation of a statute, regulation, rule, order, or license, to appropriate Federal, State, local, or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license, and
• (3)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and
  • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
• (4) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
  • (a) Responding to a suspected or confirmed breach; or
  • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosures pursuant to 5 U.S.C. 552a (b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
 
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
 
STORAGE:
Accountable capitalized property maintained on computer with subsequent inventory listings furnished to individuals. Inventory listings and hand receipts for other property and supplies maintained manually in file folders arranged by individual names.
 
RETRIEVABILITY:
Indexed by name of individual.
 
SAFEGUARDS:
Maintained with safeguards meeting the requirements of 43 CFR 2.51 for computerized and manual records.
 
RETENTION AND DISPOSAL:
Record destroyed when property is returned to stock or when individual is transferred.
 
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Administrative Services Division, National Park Service, United States Department of the Interior, Washington, DC 20240.
 
NOTIFICATION PROCEDURE:
To determine whether the records are maintained on you in this system, write to the offices cited under “Records Location.” (See 43 CFR 2.60)
 
RECORD ACCESS PROCEDURES:
To see your records, write to the offices cited under ``Records Location.'' Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay. (See 43 CFR 2.63)
 
CONTESTING RECORD PROCEDURES:
Write the Systems Manager. (See 43 CFR 2.71)
 
RECORD SOURCE CATEGORIES:
Individual on whom record is maintained.