INTERIOR/NPS-10, Central Files

48 FR 19075 (April 11, 1977); Modification published 73 FR 63992 (October 28, 2008) and 86 FR 50156 (September 7, 2021)  
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INTERIOR/NPS-10
 
SYSTEM NAME:  
Central Files--Interior, NPS-10.
 
SYSTEM LOCATION:
Mail and Records, Office Services Branch, National Park Service, U.S. Department of the Interior, Washington, DC.
 
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:  
Members of Congress, NPS employees, and private citizens who have corresponded with the Park Service.
 
CATEGORIES OF RECORDS IN THE SYSTEM:  
Cross-reference copies of replies to correspondence received in the Washington Office from individuals on any given subject.
 
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:  
16 U.S.C. 1 and 44 U.S.C. 3101.
 
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:  
The primary use of the record is (1) to use a cross-reference in locating original correspondence, and to determine the action office that replied. Disclosures outside the Department of the Interior may be made 

• (1)  To the U.S. Department of Justice when related to litigation or anticipated litigation, 
• (2)  Of information indicating a violation or potential violation of a statute, regulation, rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, or license, and
• (3)  To appropriate agencies, entities, and persons when:
  • (a)  It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and
  • (b)  The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and 
  • (c)  The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
• (4) To another Federal agency or Federal entity, when DOI determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in:
  • (a) Responding to a suspected or confirmed breach; or
  • (b) Preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
 
STORAGE:
Maintained manually in the folders.
 
RETRIEVABILITY:
By name of individual.
 
SAFEGUARDS:
Maintained with safeguards meeting the requirements of 43 CFR 2.51 for manual records. Branch employees service requesters during duty hours.
 
RETENTION AND DISPOSAL:
Records are retired to the Federal Records Center four years after the close of each two year filing period.
 
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Branch of Mail and Records (Same as Location).
 
NOTIFICATION PROCEDURE:
To determine whether the records are maintained on you in this system, write to the Systems Manager.
 
RECORD ACCESS PROCEDURES:  
To see your records write the Systems Manager. Describe as specifically as possible the records sought. If copies are desired, indicate the maximum you are willing to pay.
 
CONTESTING RECORD PROCEDURES:  
To request corrections or the removal of material from your files, write the Systems Manager.
 
RECORD SOURCE CATEGORIES:
Individual on whom record is maintained.